CorpTropolis consults to small or mid-size companies, usually during growth stages. Acting like a free-lance corporate secretary, general tasks that are covered include
• preparation of continuous disclosure documents (material change reports, news releases, management discussion & analysis of financials)
• filings with various stock exchanges and securities commissions
• project management of more complicated transactions (amalgamations, large financings, exchange listings in new markets)
• planning and executing shareholder meetings
• monitoring share capital (including convertibles)
• liaising with various service providers (transfer agent, lawyers, auditors, investor relations, brokerage firms, public relations)
Corporate Secretarial Services
Continuous Disclosure
• News Releases
• Material Change reports
• Date monitoring for filing deadlines
Annual Meetings of Shareholders
• Compliance with NI 54-101
• Proxy Circular assistance
• Assistance with printing and mailing
• Preparation of Chairman's script
• Attendance at meeting and preparation of minutes
Treasury Directions
• Preparation of treasury directions
• Deal with transfer agents for various matters
Corporate Compliance
• Monitor requirements
• Upkeep of minute books
Meetings of Boards of Directors
• Notices of meeting
• Agendas
• Attendance at Board / Committee meetings
• Preparation of minutes
Stock options and Warrants
• Administration of stock option plans
• Administration of warrant registers
Exchange Compliance
• Compliance with stock exchange policies
• Assistance with submissions
SEDAR & SEDI Filing
• Material Change Report
• SEDI set up and update
